Alerts

2024-01-27 19:38:34 UTC

With this feature you can set up alerts so that your publications are monitored on a daily basis.

 

Alert overview

Here you have an overview of all the titles for which alerts have been set up:

The number in parenthesis indicates how many alerts have been set up for each title. If no number is given for a title, it means that no alert has been set up for that title.

 

Setting up a single alert

You must first select the title from the list for which an alert is to be set up:

 

Click “+” to set up a new alert:

 

Choose an alert name to make it easily identifiable:

The alert name field will be pre-filled with "[FOLDER_NAME] Alert" but you can also edit it.

 

Insert email address:

You can insert multiple email addresses.

 

Choose a mail subject that makes the publication quickly and easily identifiable:

The subject field will be pre-filled with "Alert: [FOLDER_NAME]" but you can also edit it.

 

Set the alert time and relative release for each publishing day:

Remember to take early release into account when setting relative release. For publications that are released one day before the publication date the option “one day before” should be chosen. For publications that are released two days before the publication date the option “two days before” should be chosen. For publications that are released the same day as the publication date the option “Same day” should be chosen.

 

Optional:

You can also set minimum pages or minimum sections if you want our alert system to check for this:

 

Insert exclude dates if there are special days where the publication is not published, e.g. due to public holidays:

It is important that you insert these so that false alerts are not sent out. And please be aware that relative release must be ignored - it is the date of the holiday that must be inserted. Example: If 25 December 2024 is a public holiday, this date must be inserted - even if your publication is usually released the day before.

NB! Do not delete past exclude dates as our system also looks back in time when it checks for missing publications!

Our system will automatically delete exclude dates that are older than 30 days when you update the exclude dates.

 

Insert include dates if the publication is exceptionally published on a date when it would not otherwise be published:

This is intended for those situations where the publication deviates from the regular publication schedule.

 

You can set up multiple alerts for the same title.



Bulk editing alerts

With bulk editing, it is possible to adjust the settings for several alerts simultaneously:

There are several situations where bulk editing is very convenient: If, for example, the same recipient email addresses must be added (or removed) for multiple alerts. If, for example, the same alert times must be adjusted in the same way for multiple alerts. If, for example, the same exclude dates must be inserted for multiple alerts. There may very well be other situations, not mentioned here, where bulk editing would also be very useful.

NB: New settings will overwrite existing settings on the selected alerts!

Email addresses, alert times, exclude dates and include dates are inserted in the same way as when single alerts are set up.

In the list, you can select the alerts for which settings must be adjusted. The “Select All” button will select all existing alerts:

 

When you are done making adjustments, the "Update selected alerts" button will update settings for all selected alerts:

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